Studying abroad is a valuable experience - professionally, linguistically and personally. To make this possible, the Heidelberg University of Education offers various funding opportunities. From Erasmus+ for European partner universities to the Baden-Württemberg-STIPENDIUM and PROMOS grants for stays outside Europe. On the following page you will find all information on the individual programmes, the funding amounts and the requirements
As part of Erasmus+, students can spend a semester at a European partner university and develop their subject-specific and intercultural skills in a targeted manner.
Heidelberg University of Education has successfully submitted the
With the Erasmus+ Charter for Higher Education, Heidelberg University of Education undertakes to comply with the quality standards and obligations of the Erasmus+ programme.
The principles of the ECHE in the new programme generation include
- Inclusion and diversity
Equal opportunities and access for all participants - Digitalisation
Use of digital tools (Erasmus without Paper) - Environment and climate protection
Sustainable mobility (Green Erasmus) - Civic engagement
Promotion of active participation - Recognition of academic achievements
Full recognition of achievements abroad
Higher education institutions that have been awarded the ECHE commit themselves in their
- Support in preparing for your stay abroad
→ e.g. advice on the partner university, information on deadlines, language certificates and funding opportunities - Exemption from tuition fees at the partner university
→ No tuition fees during the Erasmus+ stay - Financial support
→ Monthly funding instalment
→ Additional funding (top ups)
→ Lump sum for travel expenses
→ Financial support for preparatory language courses - Recognition of academic achievements
→ On the basis of an Online Learning Agreement agreed before the start of the study visit - Access to experience reports and local support services
→ Support from local contact persons at the partner university
→ Experience reports and networking opportunities from or with former Erasmus+ students
Erasmus+ subsidises a semester abroad with 540,- Euro to 600,- Euro per month. The actual number of months that can be funded depends on the budget available to Heidelberg University of Education in the respective funding year. In previous academic years, the subsidised period was 3 to 3.5 months, even if the stay lasted longer.
The grant is calculated as follows:
Top Ups can be granted in addition to the monthly subsidy instalment:
- Top Up for Green Travel
1.1 more than 50% of the journey (outward and return journey) by means of transport classified as sustainable by the EU (train, carpool, bus, bicycle); daily allowance of 18 or 20 euros for up to 6 days of travel (outward and return journey)
1.2 subsidised travel days for non-environmentally friendly travel (e.g. flight), daily allowance of 18 or 20 euros for up to 2 travel days (outward and return journey) - Social Top Up for first-time university graduates
- Social Top Up for employed students
- Social Top Up for students with child(ren)
- Social Top Up for students with a chronic illness
- Social Top Up for students with a disability or chronic illness (from GdB 20)
The subsidy for Top Ups 2 - 6 is 250 euros per month. Only one Top Up (2 - 6) can be claimed.
Special funding for participants with disabilities (GdB from 50): Information on universities for the disabled is available on the homepage of the European Agency for Development in Special Needs Education (www.european-agency.org)
The lump-sum travel allowance is a form of funding that is paid in addition to the additional funding opportunities (top-ups).
An overview of the Heidelberg University of Education's Erasmus+ partner universities can be found in Stud.IP under "International Outgoing Students Erasmus+" in the info box. There you will find information on study options, information on required language certificates and links to the websites of the partner universities. In addition, testimonials from former Erasmus+ students can be viewed.
In the application area of the Stud.IP course mentioned above, a bundled overview of all partner universities is available as an Excel file with the title "Verfügbare_Plätze_Erasmus".
Semester dates may vary depending on the degree programme/faculty of the partner university. For detailed information, we recommend using the official academic calendar of the respective partner university.
- Enrolment at the Heidelberg University of Education
- sufficient language skills in the language of instruction (B1)
The application form and the declaration of consent will be published in September in the application area of the "International Outgoing Students Erasmus+" info box in Stud.IP.
All personal details relevant to the Erasmus+ stay are recorded in the application form. In addition, basic information about your studies and the desired period of stay at a partner university (winter or summer semester) is requested. A maximum of two partner universities (1st and 2nd choice) can be nominated. A separate application must be submitted for each partner university.
The letter of motivation should explain why the planned stay should take place and what expectations and challenges are associated with studying at the partner university and the stay, which events or courses are planned at the partner university, which credits (modules (incl. examinations) and/or partial credits (module components) and/or additional qualification certificate Global Citizen) should result from this at Heidelberg University of Education.
No language certificate must be submitted with the application. However, information on existing language skills is mandatory. The required language level depends on the requirements of the partner university. If no information is provided by the partner university, a language level of B1 is required in the language of instruction. The language of instruction at the partner universities in Spain and Portugal is predominantly Spanish or Portuguese. Knowledge of English is not sufficient.
After receiving a study place, the language certificate must be submitted to the International Office by 31 January at the latest. Selected students will receive information on the procedure for submitting the language certificate when they are offered a place.
Exception Portugal: For stays in Portugal, a language certificate at A2 level is initially sufficient by 31 January. Proof of B1 level must be submitted at least 4 weeks before the start of the stay abroad. This regulation only applies to Portugal.
Interested students should submit the application with the declaration of consent in the upload folder "Applications" in the info box of the above-mentioned event during the specified period. The correct naming of the files (Bewerbung_Nachname and Einwilligungserklaerung_Nachname) must be observed.
After the application deadline, the applications received will be reviewed and evaluated by the International Office.
The evaluation is based, among other things, on
- the letter of motivation
- the completeness and formal correctness of the application documents
- the subject focus of the degree programme in relation to the respective partner university
If more applications are submitted for a partner university than agreed study places are available, places will be allocated by drawing lots from among the suitable applications.
Applications relating to partner universities whose areas of cooperation do not or only partially match your own degree programme/subject may be given lower priority.
There is no legal entitlement to a study place at a particular partner university or to funding via Erasmus+.
Acceptances and cancellations are usually made by mid-December.
Students have certain obligations as part of an approved Erasmus+ study visit. These relate to both organisational procedures and academic requirements. An overview can be found in the Erasmus+ Student Charter, which is available in Stud.IP under "International Outgoing Students Erasmus+" in the info box.
- Submit proof of language proficiency
→ The required language level depends on the requirements of the partner university
→ If the partner university does not require proof, proof of B1 level must be provided - Submit a declaration in lieu of honour
→ Written confirmation of the existence or non-existence of the eligibility requirements for the additional funding applied for (Top Ups) - Complete the Online Learning Agreement (OLA and Annex OLA 1)
→ Agree the courses with the home university and the partner university - Sign the Grant Agreement
→ Contract for Erasmus+ funding - Clarify insurance cover , apply for a visa
→ A visa may be required for stays abroad outside the EU - Study organisation
→ Including enrolment, leave of absence, BAföG - Online Language Support (OLS)
→ Completion of an optional language test before the start of the stay
- Letter of Confirmation (LoC)
→ Official proof from the partner university of the start and end of the stay - Transcript of Records (ToR)
→ Overview of grades for the coursework completed
→ Necessary for the recognition of academic achievements at the home university - Participation report (EU Survey)
→ Mandatory online questionnaire to evaluate the Erasmus+ stay - Experience report (Stud.IP)
- Second optional language test (OLS)
The Baden-Württemberg-STIPENDIUM (BWS) and the Regional Development Policy Component (REK) of the Baden-Württemberg Stiftung are awarded annually to students at the Heidelberg University of Education and at cooperating universities abroad. The scholarship is an award for particularly qualified students. In addition to excellent performance, particular emphasis is placed on social and intercultural competence. The foundation supports both international students on a study visit to the Heidelberg University of Education and students from Baden-Württemberg on a visit to a university abroad.
The Baden-Württemberg-STIPENDIUM is a funding programme of the Baden-Württemberg Foundation that has been supporting the international exchange of students and young professionals since 2001. It is aimed both at young people from Baden-Württemberg who would like to go abroad and at international students who are to study in Baden-Württemberg.
- good to very good academic performance
- good knowledge of the language of the target country or the language of instruction at the partner university (B2)
- Commitment to the university and/or intercultural, social or other commitment beyond the study programme is desirable
Advice on the study project and the application procedure from the coordinators of the international partner universities and the head of the International Office, Ms Henrike Schön, is strongly recommended.
Applications for a Baden-Württemberg-STIPENDIUM are made via the online portal BWS-World. An individual profile must be created.
- Complete personal details
- Letter of motivation
→ See notes on the letter of motivation - Curriculum vitae
- Photo
- Proof of academic success (e.g. extract from LSF)
- Proof of the required language skills (B2)
→ Form "Language certificate from Heidelberg University of Education" see "Required documents"
→ or alternative proof - Certificate of enrolment
- Proof of social, intercultural or other commitment
→ from the start of the degree programme
→ Certificates/certificates (max. three certificates, PDF file)
Each file name must be labelled with the applicant's name (e.g. CV_Mustermann.doc).
The letter of motivation is an essential part of the application in which students introduce themselves to the selection committee of the Heidelberg University of Education and the Baden-Württemberg Foundation. In addition to the personalised text, the following points should be noted:
- Indication that the application is for the Baden-Württemberg-STIPENDIUM or the Regional Development Policy Component (REK)
- Reasons for
→ the application for this scholarship programme
→ the choice of country and partner university - Information on
→ on previous studies
→ the chosen degree programme, the intended subjects and the planned courses at the partner university
- Application (with photo and signature)
→ Form see "required documents" - Two letters of recommendation from teachers at Heidelberg University of Education, which allow a clear categorisation of academic performance
→ Confidential, in a sealed envelope
The documents can be sent in paper form or by e-mail to the International Office.
Only complete applications will be accepted.
There is no legal entitlement to a scholarship.
Irrespective of the application for a Baden-Württemberg-STIPENDIUM, the nomination and the application for the study place at the partner university take place. The procedures and application deadlines of the universities must be observed.
The selection procedure is carried out at the Heidelberg University of Education. Based on the submitted applications and reviews, applicants are invited to a personal interview after an initial selection.
An independent committee of the Heidelberg University of Education decides on the success of the application.
The application is then forwarded to the Baden-Württemberg Foundation in the form of a selection proposal. The foundation makes the final decision on the awarding of the scholarships and, in the positive case, sends a scholarship confirmation via BWS-World.
- Signthe scholarship agreement and upload it to BWS-World
- Finalise the Learning Agreement
→ Agree the courses with the home university and the partner university
- Comply with the Learning Agreement
→ Complete courses as planned
→ Discuss and document any necessary changes - Comply withthe obligations of the scholarship agreement
- Communicate with partner and home university
→ The universities must be informed immediately in writing if the studies have to be interrupted or cancelled
- Prepare experience report
→ PDF by e-mail to
→ upload to BWS-World - Transcript of Records (ToR) of the partner university
→ by e-mail to
→ Overview of grades for the services provided
→ serves as official proof of the study visit from the partner university
→ necessary for the recognition of academic achievements at the home university
The PROMOS programme is funded by the German Academic Exchange Service with funds from the Federal Ministry of Education and Research. Depending on the allocation of funds, study visits are financially supported.
Funding is available for
- german students
- equivalent persons according to § 8 para. 1 no. 2 ff and para. 2 to 3 BAföG and
- non-German students if they are enrolled in a degree programme at a German university with the aim of obtaining a degree at a German university
- outside Europe and the Erasmus+ framework
- eligible for funding from 30 days to 6 months
- at a university or company abroad; the stay is justified by the preparation of the final thesis
- no regular courses are attended at a university
- eligible from 30 days to 6 months
- Final theses/study projects that are not carried out at a university or a company can be funded in exceptional cases if the relevant department fully supports the project and the students submit a detailed timetable that can also be used later to monitor success.
PROMOS supports the stay, but does not arrange study places. The search for a place is on the student's own initiative.
15.December for stays commencing from 1 January to 14 July of a calendar year
30.June for stays beginning from 15 July to 31 December of a calendar year
Interested students should submit the application with the declaration of consent by e-mail to Ms Kaya Uhlmann at the International Office by the above-mentioned deadline.
The application form contains a checklist with information on the required documents. Only complete applications submitted by the deadline will be considered.
A selection committee decides on the awarding of scholarships on the basis of the written application documents.
- Academic achievements at the Heidelberg University of Education (grade point average: at least 2.0),
- The purpose of the planned stay for the further course of studies,
- relevant language skills required to successfully complete the stay (language certificate, not older than two years, usually at least B1 level),
- two letters of recommendation from university teachers, which must provide information about the applicant's academic performance (if no grades are available for study-related reasons, only the two letters of recommendation will be considered),
- social commitment, participation in academic self-administration,
- Recognition of achievements abroad,
- Completeness of the application documents.
The first four criteria mentioned are considered by the DAAD to be decisive for the funding decision. Information on the status of first-time academics is voluntary. This will be taken into account when assessing the applications.
The call for applications is subject to approval of the funds by the DAAD. There is no legal entitlement to the scholarships.
