Project leaders and authors: Researchers can enter their research projects and publications via a personal account and update them at any time. They are responsible for the accuracy and quality of the information entered. Initial registration is required for this.

Research teams: If you are collaborating with other researchers, please appoint a project leader to act as the coordinator for entering and updating your joint research project and/or publications in the research and publications database. In the public database, interested parties will be able to find your research projects and publications listed under the names of all project participants, provided these have been entered and linked correctly.

Early-career researchers: PhD students and those preparing for their habilitation can also obtain their own access to highlight their thesis and publications.

As the Heidelberg University of Education’s research and publications database is publicly accessible, it is important that you bear the following points in mind:

• As a general rule, it is likely to be in the interests of those involved in a project or publication for their contribution to be documented in the database. However, for data protection reasons, it is necessary for you to obtain the participants’ permission in advance to publish their names in the context of the project.
• Please do not include any personal details, such as your home address or email address, in your contact information; instead, provide only your professional contact details. In exceptional cases, the address of the Vice-Rectorate for Research may also be provided as a contact address following consultation.
• The respective project leaders and/or authors are responsible for the accuracy and quality of the information entered.

By submitting a research project or a publication, you confirm that you have read and complied with these guidelines!

If you have any further questions regarding data protection, please contact the Data Protection Officer at the University of Education.

More information on data protection

1. Register once on the website . Direct link to registration: . You will shortly receive an email containing your username and a generated password, which you can change immediately after logging in.
2. You can use the details you receive after registering to log in to at any time. Note – Forgotten password: If you have forgotten your password, you can reset it yourself in just a few steps using a button at the bottom of the login page of the Research and Publications Database.
3. Once you have logged in, you will find the sections ‘My Projects’ and ‘Edit Publications’ under ‘MyForschungsDB’ in the menu bar on the left. Here you can enter your project or publication and link it to participating researchers at the PH (more detailed information below).

Help with entering data

• Help icon: Next to many fields, you will find ? icons which, when clicked, provide useful tips, e.g. on the maximum number of characters or MB of data that can be entered.
• Mandatory fields: Fields marked with an asterisk (*) and outlined in red are mandatory fields, which must be completed.
  FAQs (Frequently Asked Questions): If you have any questions about specific functions of the research database, please first check the ‘Frequently Asked Questions’ section under ‘Data / Info / Search’. We publish frequently asked questions online here.

As a project leader or coordinator, you have the option to enter your research projects into the research database and keep them up to date at all times. To do this, you have the following options under ‘My Projects’:

Step 1/2: Basic project details:

• Add a research project: By clicking on the green button with the plus symbol, you can enter the basic details of a new or additional research project.
• Fill in the mandatory fields: To do this, complete the mandatory fields marked with an asterisk (*) and outlined in red.
• Collaboration partners: If several people and/or institutions are involved in the project, please add their names. Note: In the next step, you will also have the option to link to profiles in the research and publications database for researchers at the University of Education.
• Saving the basic details: Save your research project. Each project is assigned an ID or reference number so that projects can be easily identified and retrieved.

Step 2/2 Add further information

• Project lead / Supervisor / Collaborators: Use this link to search for individuals and assign them as contributors, supervisors or project leads. If the person in question does not have an account for the research and publications database, you can also add them manually.
• Presentations, publications and events: Here you can link publications or events from the publications database to your research project. To do this, you can search for projects or enter new publications directly.
• Funding bodies: Use this link to provide more detailed information about your project’s funding (type of funding, funding amount, name of the funding body, and any specific details such as restrictions or agreements). Please note: Funding amounts are not displayed publicly!
• Links to websites: Here you can enter the URLs of external websites you wish to link to, such as your research project’s homepage. You can also add a brief description of the website.
• Attached files: Here you can upload external documents (e.g. codebooks, methodology reports or field reports). We recommend that you add a brief description for each document.

Generally, once you have entered and saved your projects for the first time, you can view them under ‘My Projects’. Select a project and click on ‘… view full research proposal / dissertation / postdoctoral thesis / development project | update supplementary details’ to update and amend it.

• Add or amend additional information (project participants, website, attached files, etc.)
• Amend basic project details: Click on the pencil icon in the top left-hand corner and edit the project

• Deletions by the admin team: For security reasons, research projects that have been created can only be deleted by the administrators.
• Detailed instructions for deletion: Please send an email to , stating the exact name and reference number of the research project to be deleted, and explain why it should be deleted.

Researchers can enter their publications themselves and update them at any time. To do this, go to the ‘Edit publications’ tab under ‘MyForschungsDB’.

Step 1/4 Publication type

Enter and edit publications: This link guides you step by step through the process of entering the necessary information about your publication.

Publication type: Select the type of publication you wish to enter from the drop-down menu. You can choose between book, chapter in a book or anthology, article in a scientific journal, edited volume, lecture, event or other.

Step 2/4 Enter basic details

Data entry: In the next step, enter the key details into the form. Fields outlined in red are mandatory and must be completed. The details you can enter in this form vary depending on the publication type selected in the previous step.

Tip: To ensure the database contains as much information as possible, we recommend providing as much accurate information as you can. The quality of the publication database is partly determined by the care taken when entering the data relating to the publication. The more complete this data record is, the better. To make your research more accessible, we also recommend providing a – ideally permanent – URL or, where available, a DOI. With a DOI, users of the database can, for example, very easily import the bibliographic reference into their reference management software, such as Citavi.

Step 3/4 Specify attributes

Specifying various attributes: Here you can provide more detailed information on the type of peer review, language and publication format (e.g. print, online, open access). A particularly important – yet not yet widely used – feature is the provision of information on the academic peer-review process for the publication. This enables users of the publication database to verify the quality of the publication against formal academic criteria.

Step 4/4 Assign authors

Assign authors In the final step, you can search for researchers at the University of Education and assign them as authors of the publication. Only then will the publication appear in the publication list and in the researcher’s profile.

Under ‘MyForschungsDB’, you can search for publications via the ‘Edit publications’ tab. Select the publication type and enter, for example, part of the title of the publication you wish to edit or add to as a search term. If you click on the pencil icon, you can then edit the details of your publication. If you wish to assign an author, click on the icon next to the pencil icon. Here you can search for individuals at the PH and assign them the role of author.

Follow the same procedure as when editing the publication (see previous section). However, select the red cross icon instead of the pencil icon to delete the relevant publication. To actually delete the publication, you must confirm this by clicking ‘Yes’.

Note: Deleting a publication also removes it from the projects to which it is assigned. Deleting a publication cannot be undone. If you wish to keep the publication, you will need to re-enter it.

Edit personal details

• Under ‘MyForschungsDB’, you can change and add to your details under ‘Personal details’ (e.g. contact details, photo, institution).
• You can also view your profile (click the ‘This is what your profile looks like’ button) and your list of publications (click the ‘List of your publications’ button).

Links to your researcher profile or list of publications – promoting your research

Furthermore, two links are displayed under ‘Personal details’ in ‘MyForschungsDB’. These link either to

• your researcher profile in the University of Education’s research and publications database
• or to your list of publications.

You can copy these links and include them, for example, in your email signature or elsewhere, so that interested parties can find out more about your research.

Change password

You can change your password under the ‘Change password’ tab in the ‘Account’ section.

Searching the Heidelberg University of Education’s research and publications database is intuitive and works in much the same way as many other databases. Under ‘Data / Info / Search’, you can search for research projects or publications.

Project search

You can search for research projects under the ‘Search’ tab.

Publication search

Under the ‘Publication List’ tab, you can search for publications. In the free-text search field, you can search by keywords, the title of the article, one or more authors, and the year of publication. You also have the option to specify further details (e.g. language, type of publication) to search specifically for a particular publication. By clicking the question mark button, you can view further information, such as the corresponding abstract.

Last but not least…

• Questions and feedback: You can send us your questions and comments via the ‘Send messages to the admin’ menu option or by emailing . We will reply as soon as possible. In urgent cases, you can also ring us.
• Research and Publications Database: .

Thank you! We would like to thank you for your help in maintaining the Heidelberg University of Education’s research and publications database!